How do I adjust a ProPay budget?

Purpose

Sometimes a ProPay's budget needs to change. Maybe the contract changed, maybe scope crept, maybe the original estimate was wrong. Protiv has 6 different ways to adjust the budget.

When To Use This

Use this when:

Contract value changed mid-job
Scope grew or shrunk
Original budget estimate was off
You need to handle a change order

The 6 Adjustment Types

When to Use Each

Percentage Increase / Decrease

Use when scope changed by a known amount.

Customer added an extra room (15% scope bump) → percentage_increase 15%
Customer cut a feature (10% scope cut) → percentage_decrease 10%

Multiply

Use for double-sized jobs or half-size revisions.

Job doubled in scope → multiply 2.0
Job cut in half → multiply 0.5

Same effect as percentage, different mental model. Pick whichever feels natural.

Manual Amount / Manual Hours

Use when the new budget needs to be a specific number.

New contract is $4,500 → manual_amount $4,500
New estimate is 60 hours → manual_hours 60

This overrides the original entirely.

How to Apply an Adjustment

Open the ProPay
Click Edit Budget (or open the budget config modal)
Pick adjustment type
Enter the value
Save

The ProPay recalculates with the new budget.

What Doesn't Change

Time entries already logged stay
Worker assignments stay
Bonus pool config stays

Only the budget number itself changes.

Common Mistakes & How To Fix Them

"I adjusted budget but the bonus didn't change" ProPay may need to recalculate. Sometimes refresh the page or wait a moment.
"My adjustment got reset on next sync" Some integrations push budget updates that overwrite Protiv adjustments. If this is happening, contact support to disable budget sync for that integration.
"I want to undo an adjustment" Set adjustment type to None, save. Original budget restored.

How can ProPays be edited after approval?
How do I edit bonus pools for an individual ProPay?
How do I add missing budget info to a job?