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How Do I Add an Additional Bonus to a Worker’s Bonus Statement?

Learn how to add an additional bonus to a worker’s bonus statement, choose the correct overtime classification, and fix mistakes if needed.

 

What is an “Additional Bonus” in Protiv?

An additional bonus is extra money you choose to add at your discretion, after work has already been reviewed and approved.

This is not the same as job-earned bonuses.

  • Job-earned bonuses are handled automatically through ProPays

  • Additional bonuses are added manually by you on a bonus statement


Examples of additional bonuses might include:

  • A customer compliment or review

  • Extra effort during a tough week

  • Recognition for going above and beyond

These bonuses are added after approval, not during job execution.

Important: Overtime & Compliance
(Read This First)

Before adding an additional bonus, there’s one key thing to understand:

Some bonuses affect overtime.
Some don’t.

Here’s a simple example:

  • A worker normally earns $30/hour

  • An additional bonus effectively raises their rate to $34/hour

  • Overtime must be calculated using the higher rate

Because of overtime laws, Protiv needs to know how this specific additional bonus should be treated.

That’s why you’re asked to choose between:

  • Discretionary

  • Non-discretionary


What’s the difference?

A bonus is generally considered non-discretionary if:

  • The worker knew about it ahead of time, or

  • The worker expected it based on prior communication or program rules

Because bonus programs are usually communicated in advance, many additional bonuses added on statements are treated as non-discretionary for overtime purposes.

A bonus may be considered discretionary only if it was:

  • Not promised

  • Not expected

  • Decided after the fact

A simple way to think about it:
If the worker knew about the bonus ahead of time, it usually affects overtime.

If you’re unsure which option to choose, that’s normal.
Select the option that best reflects whether the worker expected the bonus ahead of time.

You don’t need to be a lawyer.
Protiv automatically handles the overtime calculation based on your selection and helps keep you compliant.

For official guidance, you can also refer to the U.S. Department of Labor – Bonuses under the FLSA.

When Can I Add an Additional Bonus?

Before you start, confirm:

  • A ProPay or Group ProPay has already been approved

  • The worker’s bonus statement is open

You cannot add additional bonuses to:

  • Unapproved work

  • Paid or closed statements

How to Add an Additional Bonus

Step 1: Navigate to bonus statements

  1. In the left navigation, go to Incentives

  2. Click Bonuses

  3. Select the Statements tab

Bonus statements group bonuses by worker and are where final adjustments happen before payroll.

Step 2: Open the correct statement

  1. Confirm the Status filter is set to Open

  2. Locate the correct worker

  3. Click the Statement ID (starts with ST-)

At the top of the statement, quickly confirm:

  • Statement period

  • Worker name

Step 3: Add the additional bonus

  1. Scroll to the Bonus section

  2. Click Add Bonus

  3. Enter the bonus amount

  4. Select the bonus purpose from the dropdown

  5. Choose the overtime classification:

    • Discretionary

    • Non-discretionary

  6. (Optional) Link the bonus to a job

  7. (Optional) Add a reference note

  8. Click Add Bonus

Step 4: Confirm the bonus

  • Bonus totals update automatically

  • If you don’t see it right away, click View All Bonuses

  • The newest entry typically appears at the bottom

How to Fix a Mistake

Each additional bonus appears as a line item with actions on the right.

🗑️ Void a bonus

Use Void if the bonus should not exist.

  • The bonus is removed from totals

🛑 Hold a bonus

Use Hold if the bonus is valid, but not ready yet.

  • Choose a number of days or hold indefinitely

🚀 Release a held bonus

  • Click Release when you’re ready for it to apply

What Happens Next?

  • The statement stays open

  • No money is paid yet

  • Additional bonuses are paid later during payroll

  • Deductions are handled separately

Final Summary

  • Additional bonuses are not job-earned bonuses

  • They are added at the statement level

  • Bonus type affects overtime calculations

  • Protiv handles the math and helps keep you compliant

  • Mistakes can be fixed with void or hold

  • Payout happens later during payroll

Still need help? Email or call us!

Email us at help@protiv.com: This is the fastest way to get a response. You can expect a reply in 1-2 hours during business hours.

Call us at +1 848-220-1416: You can also call us during business hours, weekdays from 9 am to 6 pm EST.