How Do I Update Job Progress in Protiv?

 

How to Update Job Progress in Protiv

Keeping job progress up to date is critical.

If job progress isn’t updated on time, everything downstream breaks — ProPays get messy, numbers stop lining up, and approvals slow down.

This article explains when job progress matters and how to update it correctly using the Protiv dashboard.

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Which Jobs Require Job Progress Updates

Job progress updates are not for every job.

They are designed for:

• Larger, multi-week jobs

• Jobs tracked using milestones

If you’re running short, one-day jobs, you’ll usually never touch this step.

Protiv only requests job progress when:

• A milestone reaches 20% of the labor budget

• Every additional 20% of labor budget spent triggers another request

Not all jobs will appear in the Job Progress Update tile.

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Why Protiv Requests Job Progress

Protiv compares two things:

• Percent of labor budget spent

• Percent of job completion

This comparison tells Protiv whether a job is running:

• Over

• Under

That difference is calculated in:

• Hours

• Dollars

This is what keeps ProPays clean and accurate and helps catch issues early, before bonuses are ever calculated.

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How to Update Job Progress

Step 1: Go to the Dashboard

1. Log into Protiv.

2. You’ll land on the Dashboard by default.

3. If you’re not on the Dashboard, click Dashboard in the left navigation (first menu item).

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Step 2: Open the Job Progress Update Tile

1. Look at the upper-left section of the Dashboard.

2. Find the tile labeled Job Progress Update.

3. In the lower-left corner of that tile, click Update Progress (blue text).

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Step 3: Enter Completion Percentages

1. A pop-up window opens showing only jobs and milestones that need updates.

2. Scroll to the Percent Complete column.

3. For each job listed:

   • Click into the percent field

   • Enter the real completion percentage

   • This should reflect actual job progress — not estimates or guesses

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Step 4: Save Your Updates

1. Click Save.

2. You’ll be returned to the Dashboard.

3. If no further updates are needed, the tile will display:

   “No updates needed. Projects are on track.”

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What Happens Next?

• Protiv saves the updates automatically

• Protiv uses % spent vs % complete to calculate:

  • Over/under hours

  • Over/under dollars

• ProPays stay accurate

• No approvals happen

• No money moves

This step is about keeping data clean before anything else happens.

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Final Summary

• Job progress updates are for larger, multi-week jobs

• Protiv requests updates every 20% of labor budget spent

• Protiv compares percent spent vs percent complete

• Updates happen from the Dashboard only

• Save and move on

Once job progress is updated, you’re ready for the next step — reviewing ProPays.

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