How does Protiv calculate ProPay bonuses?

Purpose

This article explains how Protiv calculates ProPay bonuses from start to finish. It shows how jobs qualify, how budgets and costs are compared, and how the final bonus amount is determined and split.

When To Use This

Use this when you want to:

• Understand why a ProPay bonus exists or doesn’t
  Explain bonus math to managers or crew members
  Review why a bonus is smaller than expected
  Understand how completion and costs affect payouts

Before You Start

Before reading this, you should:

• Understand what a ProPay is
• Have jobs, budgets, and time tracking set up in Protiv
• Know that bonus results depend on your company’s incentive setup

Step-by-Step Instructions

Step 1 — Check if the job qualifies

A ProPay is only created if the work qualifies for incentives. To qualify:

• The job or milestone must be part of your active bonus program
• The work must happen after your bonus program launch date
• The job must belong to incentivized routes, branches, or divisions
• The job must have a valid budget
• If any of these are missing, no ProPay is created.

Step 2 — Calculate the job budget

Every ProPay starts with a budget. This is the expected labor cost for the job.

Budgets can be set up in different ways, including:

• Hours-based budgets
• Fixed dollar budgets
• Contract price–based budgets
• Task-based budgets
• Quantity × rate budgets

Step 3 — Track actual job costs

As work happens, Protiv tracks the real cost of the job. This can include:

• Worker wages
• Overtime costs, if enabled
• Labor burden costs like taxes or benefits, if enabled
• Warranty reserves, if used

All of these are added together to get the total job cost.

Step 4 — Compare budget to actual costs

Protiv compares the job budget to what the job actually cost:

• If actual costs are lower than the budget, the job created savings
• If actual costs meet or exceed the budget, there is no bonus

Protiv never pays negative bonuses. Over-budget jobs pay $0.

Step 5 — Apply job completion

Bonuses are pro-rated based on how complete the job is. Completion can be measured by:

• Hours worked compared to hours budgeted
• Costs spent compared to the budget

Step 6 — Calculate the ProPay bonus

Once savings and completion are known, Protiv calculates the bonus using this logic:

Bonus = (Budget × Completion) − Actual Costs

This means crews are rewarded for finishing work efficiently and fully.

Step 7 — Split the bonus using allocation rules

After the bonus is calculated, Protiv splits it based on your allocation percentages.

Allocations define how the bonus is shared between roles like:

• Crew members
• Managers
• Crew leads
• The company

All allocation percentages must add up to 100%.

Examples

• A job finishes under budget and is fully complete → full bonus is paid
• A job goes over budget → no bonus is paid

Common Mistakes & How To Fix Them

• Expecting a bonus on an over-budget job
  Fix: Bonuses only come from savings. Over-budget jobs pay $0.

• Forgetting completion affects bonuses
  Fix: Incomplete jobs always earn smaller bonuses.

• Not realizing which costs are included
  Fix: Check whether overtime, burden, or warranty reserves are part of your setup.

• Assuming bonuses are fixed amounts
  Fix: ProPay bonuses always change based on performance and completion.