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How do I configure my payroll cycle?

Set the pay period that bonuses align to.

Purpose

Bonus statements get generated per pay period. Your payroll cycle config tells Protiv what a pay period is.

This article shows you how to set it.

When To Use This

Use this when:

  • You're first setting up Protiv
  • Your pay cycle changes
  • Bonus statements aren't generating on the right dates

Before You Start

Know:

  • Your pay frequency (weekly, bi-weekly, monthly, quarterly)
  • The day of the week or month your pay period starts
  • Whether different branches have different pay cycles

Quick Path

  1. Go to Settings → Payroll
  2. Select your pay frequency
  3. Set the period start day
  4. Save

Step-by-Step

Step 1: Open payroll settings

Go to Settings → Payroll.

Step 2: Select pay frequency

Choose from:

  • Weekly — Every 7 days
  • Bi-weekly — Every 14 days
  • Monthly — Once per month
  • Quarterly — Every 3 months (rare)

Step 3: Set the period start day

For weekly/bi-weekly, pick the day of the week your period starts (e.g. Monday).

For monthly, pick the day of the month (e.g. 1st or 15th).

Match this to your payroll system's setup. If your payroll runs Monday-to-Sunday, set the period start day to Monday.

Step 4: (Optional) Configure per-branch overrides

If different branches have different pay cycles:

  1. Look for "Per-branch payroll override" option
  2. Configure per-branch settings

This is uncommon but supported.

Step 5: Save

The next bonus statement will use this configuration.

How This Affects Bonus Statements

When a worker has bonuses to pay out:

  1. Protiv generates a bonus statement at the end of each pay period
  2. All eligible bonus line items for that worker get rolled up
  3. The statement shows the total

Statement timing:

  • Statements created at the start of each new period
  • Past-due statements stay open until paid

Bonus Statement Timing Field

Each bonus pool also has an "assign to period" setting:

  • Current — Bonuses earned this period appear on this period's statement
  • Previous — Bonuses earned this period appear on next period's statement (lag)

Most customers use "Current." Some payroll systems require "Previous" — confirm with your payroll team.

Common Mistakes & How To Fix Them

  • "Statements are appearing on the wrong day" Period start day is off. Check that it matches your payroll cycle.

  • "We changed pay cycle and old statements are weird" Statements that were already open at the change keep their original boundaries. Only new statements use the new cycle.

  • "Worker is missing from this period's statement" Either they had no bonuses to pay, or they're on a different bonus pool with a different "assign to period" setting.

  • How do bonus pools work, and how do I configure one?
  • What is a bonus statement?
  • How do I review, pay out, and export bonus statements for payroll?