What does “Approved” mean in Protiv?

Purpose

This article explains what the Approved status means in Protiv.
Use this to understand where a ProPay stands in the bonus process and what can and can’t change once it’s approved.

When To Use This

• You see a ProPay marked as Approved and want to know what happens next.
• Payroll or finance asks if a ProPay is ready to be paid.
• You’re reviewing ProPays before final payout.
• You need to explain bonus status to a manager or crew lead.

Before You Start

• You should understand what a ProPay is.
• You should know who in your company is allowed to approve ProPays.

Step-by-Step Instructions

Step 1 — Understand where “Approved” sits in the workflow

A ProPay moves through these main stages:

• Active
• Approved
• Paid

Once a ProPay reaches Approved, it has passed review and is cleared for payment.

Step 2 — Know what happens at approval

When a ProPay is approved, Protiv finalizes the bonus calculation.
Bonus amounts are committed and prepared for payout.

Step 3 — Know what changes after approval

After approval, certain ProPay details are locked.
This prevents accidental changes that could affect pay accuracy.

Examples

• Before approval
  A ProPay is Active. Bonus amounts can still change based on edits or updates.
• After approval
  The ProPay is Approved. Bonus amounts are finalized and will appear on bonus statements.

Common Mistakes & How To Fix Them

• Thinking “Approved” means already paid
  Fix: Approved means ready for payout, not yet paid.
• Trying to edit locked fields after approval
  Fix: Make all necessary changes before approving the ProPay.
• Approving too early
  Fix: Fully review job data, time, and bonuses before approving.