What is a “Group ProPay”?

Purpose

This article explains what a Group ProPay is and how it works in Protiv.
Use this to understand how multiple ProPays are grouped for shared tracking, budgeting, and bonus calculation.

When To Use This

• You see a Group ProPay and want to know what it represents.
• You manage work by route, crew, or pay period.
• You want to understand shared bonus goals across multiple jobs.
• You’re reviewing progress, budgets, or payouts at a group level.

Before You Start

• You should understand what an individual ProPay is.
• You should know that ProPays are tied to jobs, routes, and time periods.

Step-by-Step Instructions

What a Group ProPay is

A Group ProPay is a container that holds multiple individual ProPays.It lets teams manage and track incentives as one combined unit instead of job by job.

Each Group ProPay includes ProPays that share:

• The same route or operational grouping.
• The same pay period or time window.
• The same company account.

What a Group ProPay tracks

At the Group ProPay level, Protiv tracks combined performance across all included ProPays.

This includes:

• A shared time budget.
• Actual time used across all included ProPays.
• Available bonus and approved bonus amounts.
• Overall progress and completion status for the group.

How bonus calculation works in a Group ProPay

Bonuses in a Group ProPay are calculated based on collective performance.

How this works:

• Included ProPays count toward the group’s budget.
• Finishing under budget earns bonuses.
• Going over budget can reduce or eliminate bonuses.
• Earned bonuses are split among crew members based on your ProPay setup.

Included vs excluded ProPays and jobs

Not every ProPay has to count toward the group budget.

A Group ProPay can include:

• Included ProPays that affect budget and bonus calculations.
• Excluded ProPays that are tracked for visibility only.
• Excluded jobs that are fully removed from group tracking.

This keeps reporting flexible without breaking accountability.

How Group ProPays behave in workflows

Group ProPays follow the same status lifecycle as individual ProPays:

• Active
• Approved
• Paid
• Deleted or Canceled

Actions taken on a Group ProPay cascade to all ProPays inside it.

When a Group ProPay is ready for approval

A Group ProPay becomes eligible for approval when:

• The route period ends, or
• All work within the group is completed.
• This aligns bonus processing with payroll cycles.

Examples

• Route-based grouping
  A company completes multiple jobs on the same route during one pay period.  Protiv creates one Group ProPay per route.
  Managers review progress and approve each Group ProPay in one step.

Common Mistakes & How To Fix Them

• Thinking a Group ProPay is a separate bonus
  Fix: Bonuses live on individual ProPays. The Group ProPay just manages them together.

• Forgetting group approval affects all ProPays
  Fix: Review every ProPay in the Group ProPay before approving.

• Assuming excluded ProPays affect bonuses
  Fix: Excluded ProPays are tracked only and don’t count toward the group budget.