When should I use a Group ProPay?

Purpose

This article explains when a Group ProPay is the right choice. It helps you decide if grouping ProPays will simplify bonus tracking, approvals, and payroll for your team.

When To Use This

Use this when:

• Workers complete multiple jobs or milestones on the same route in one pay period
• You want fewer ProPays to review and manage
• Bonus calculations feel messy or repetitive
• Payroll needs cleaner, more organized incentive records

Before You Start

Before using Group ProPays:

• Your jobs must be tied to routes
• ProPays must fall within the same pay period
• You should already understand what a standard ProPay is

Step-by-Step Instructions

Step 1 — Let work happen as normal

Workers complete jobs or milestones across the same route. Protiv creates individual ProPays behind the scenes.

Step 2 — Protiv checks route and pay period

Protiv looks at two things:

• Route
• Pay period check-out times

If both match, the ProPays qualify for grouping.

Step 3 — ProPays are grouped automatically

Eligible ProPays are combined into a single Group ProPay. This runs automatically on a regular system schedule.

Step 4 — Manage the Group ProPay

You review, approve, and pay the Group ProPay instead of handling each ProPay one by one.

Examples

A crew works three jobs on the same route during one week.

Without a Group ProPay:
You review and approve three separate ProPays.

With a Group ProPay:
Those three ProPays are combined into one Group ProPay for that pay period.

Same data. Less work.

Common Mistakes & How To Fix Them

• Expecting jobs from different routes to group
  Group ProPays only work when the route matches.

• Mixing pay periods
  ProPays from different pay periods will not group together.

• Thinking grouping changes pay math
  Group ProPays don’t change calculations. They only organize ProPays.

• Looking for a manual “group” button
  Grouping happens automatically when criteria are met.