Learn to navigate and interpret ProPays, viewing budget, actual, and variance hours for tracking bonuses and team performance.
This guide explains how to read ProPays in Protiv, including interpreting budgeted, actual, and variance hours for tracking bonuses.
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Watch the Video for a detailed walkthrough on how to read ProPays in Protiv.
📌 Key Points Covered:
- Accessing the ProPay Section: Located on the left-hand menu, ProPays display key job details.
- ProPay Layout Overview: Similar to a spreadsheet, showing ProPay title, budget, actual, and variance hours.
- Budget, Actual, and Variance Hours: View accumulated job hours and bonuses available based on variance.
- Time Data and Status: See the first and last dates of time entries and overall ProPay status.
- Team Member Details: View hours worked, wage information, and set bonus goals.
- Bonus Goals and Pool: Set completion goals and see bonus distribution between workers and company.
- Action Items: Explore ProPays to get familiar with reading the data layout and tracking bonus opportunities.
📜 Video Transcript:
So in this video, we're going to make sure that you understand how to read a ProPay. And ProPays, again, they're bonus opportunities that are sent to your workers.
To navigate to the ProPay section, we're going to be here on the left-hand side. We're going to click on the ProPay tab here. And it's going to give us a layout, kind of similar to an Excel spreadsheet, that's going to let us know the ProPay title, their budget information, both in budgeted amount and actual amount—so this is the time that the guys are accumulating on the job—and the variance amount, which are the bonuses that are up for grabs.
If we scroll over to the right, you're also going to see the first date that there's time data on there, the last date there's time data on there, and the actual status itself.
Let's jump into a ProPay to actually look at a particular job itself by using the search feature. We'll go ahead and click on the ProPay title to get into it. These are the main things that we're going to be seeing here. We're going to be looking at the budgeted hours for the labor on the job, where the guys currently stand. So the actuals are the time that essentially has been eaten away against the budgeted hours. Currently, we're at 96%, and the variance is the amount that's up for grabs.
If we scroll down, we see the guys that are on the job. The screen's a little funky. I'm not sure why it's a little funky right now. Normally there aren't gaps here, but we'll see the guys that are on the job, the hours that they put in, and what their wages look like.
There's also going to be a bonus goal here where you can set goals for the guys to say, “Look, I want you to finish at X amount of time.” You can set the goal, and what it's going to do is let them know, “Okay, this is the potential team bonus. This is what we have to do in order to actually hit bonus in terms of timeline.”
Up here on the tab itself, you're going to see a chronological list of time that's on the job. So this is really beneficial when you have to troubleshoot a ProPay itself. In a nutshell, when you're looking at this ProPay, if we go ahead and click this bonus pool section, if we were to hypothetically approve this ProPay right now, the workers would split $250.84, and the company would keep $8,361 for the bonus pool.
As you see, it's not too complicated. When we're looking at a ProPay in order to go ahead and read it and to understand it, it's just getting used to the interface with things.
Your homework is to look at this section. Get comfortable with this view of the ProPay on the main screen, and also dig down into some ProPays itself to see, “Okay, am I understanding what's happening here? Do I have any questions?” It’s really you just getting comfortable with a different type of data layout for everything.
Alright. Good luck. I'll see you on the next training.