How to Pay Out/Close Bonus Statements

This article provides a step-by-step guide on how to pay out and close bonus statements in Protiv, ensuring accurate and timely bonus disbursements to your workers.

Paying out bonuses to your workers is the exciting culmination of the Protiv process! 🎉 This article will guide you through the final steps to ensure your workers receive their well-deserved bonuses efficiently and accurately.

Understanding the Process

Before we dive into the payout process, let's recap the steps leading up to this point:

1. ProPay Creation: You created a ProPay, either manually or through an automation.
2. Work Completion: Your team completed the job, and their time data was automatically uploaded to Protiv by your integration or manually entered.
3. ProPay Approval: You reviewed and approved the ProPay, making it eligible for bonus payout.
   
   

Now, let's get those bonuses paid!

1. Log in to Protiv:

• Access your Protiv account at https://app.protiv.com.
• In the left navigation pane, click on Bonuses.

2. Filter for Pending Bonuses:

• Ensure you're viewing bonuses that are pending payout (not yet closed).
• If needed, use the 'Add Filter' icon, select 'Status', choose 'Pending', and click 'Apply Filter'.

3. Review Bonus Statements:

• You'll see a list of pending bonus statements organized by worker/employee name.
• 🛎️ Remember: Protiv doesn't handle financial transactions directly. You'll pay bonuses through your existing payroll process.
• Click on an employee's name to view their statement details.

4. Verify Statement Details:

• The statement details page shows information for the specific bonus period.
• Focus on the 'Total Bonus' (marked in green) or the 'Statement Total'. This is the amount you'll pay the worker.
• You'll also see a list of ProPays included in this statement, with start/end dates, hours, and bonus amounts.

5. Close the Statement (and Pay the Bonus!)

• 🚨 Crucial: Protiv calculates bonuses automatically based on your settings. Review these calculations for accuracy before proceeding!
• Once you're satisfied, click the green 'Mark Closed' button in the top right corner.
• A pop-up will appear asking you to select the pay period for the bonus. Choose the date range that matches your payroll period.
• Click the green 'Confirm' button. You'll see a "Successfully closed statement" notification.
• Now, process the bonus payment through your payroll system.

Repeat this process for each worker on your payroll.

Oops! I Closed a Statement by Accident

No worries, you can easily reopen it:

1. Filter by Closed: Change the filter to 'Closed' and click 'Apply Filter'.
2. Find the Statement: Locate the statement using the search bar or by scrolling.
3. Reopen: Click the worker's name, then click the 'Mark as Pending' button in the top right corner.
4. Confirmation: You'll see a notification confirming the statement is now pending.
   
   

Advanced: Additional Actions within Bonus Statements

• You can edit bonus statements to:
  • Void a statement
  • Change the statement period
  • Add a deduction (with or without associating it with a ProPay)
  • Add a bonus (with or without associating it with a ProPay)
    
    

Congratulations! You've successfully navigated the bonus payout process in Protiv. Your workers are happy, and your business is thriving! If you have any questions, don't hesitate to contact our Support Team.